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Description
This article provides information about follow-ups. It includes:
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How to View Follow-Ups
You can view a list of your follow-ups in the Follow-Ups list, as part of your Lead History, or through the Calendar.
Via the Follow-Ups List
The Follow-Ups List view shows all scheduled events that you have created or others have created on your behalf. It contains the same data as your calendar but displays the events in a list rather than in a calendar format.Other key articles around follow-ups that are important to review:
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Icon | Action |
|---|---|
 | Clicking the Calendar icon returns you to the Calendar view |
  | Turning the toggle to ALL results in all of the follow-ups being displayed in the list (including future follow-ups). Turning the toggle to RECENT displays results of follow-ups due today and overdue follow-ups from past seven days. |
 | The number of follow-ups in the list is displayed. |
 | Clicking the Refresh icon causes the list to be refreshed. |
Via the Lead History
The Lead History window can be filtered down to show only follow-ups.
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Via the Calendar
Right-click the follow-up in the calendar to open the context menu. Select View to view the lead information associated with the follow-up in the Record Details Panel.
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Information Included in a Follow-Up
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Column Name | Description |
|---|---|
Lead | The name of the lead |
Time | The time the follow-up was created |
Phone | The phone number of the lead |
Status | The status of the lead |
State | The state the lead is in |
Created By | The person who created the follow-up |
Primary | The primary agent on the lead |
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How to Schedule a Follow-Up
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Automated Reminder(s)
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The system allows users to create, edit, view, and complete follow-ups for others. The permissions are based on branch and role. Contact Insellerate Support to enable the permissions for this feature. |
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All scheduled follow-ups are presented in the Follow-Ups section on the left panel of inFlow.
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When the toggle is OFF, it displays all follow-ups from seven days ago and one day in the future ( >= -7 days and <= +1 day).
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When the toggle is ON/ALL, it displays all follow-ups from seven days ago and everything after ( >= -7 days).
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Users can expand each row in the Follow-Up section to view notes added to the follow-up.
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Clicking on any row redirects you to the lead’s details on the right side of inFlow.
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You can schedule a follow-up through the calendar or through the Follow-Up action tool, or the Follow-Up quick action tool while viewing a lead.
Accessing the Follow-Up Scheduler through the Calendar
Click Calendar in the left sidebar of inFlow.
Double-click inside any date/time field to open the Schedule Follow-Up popup window. The date and time of the date/time field you select will automatically be populated inside the window.
Accessing the Follow-Up Scheduler through the Quick Action Tool
Select a lead status from the inFlow options. In this example, we have selected New Lead and the leads are listed in the Record List Panel to the right.
Select a lead.
Click the Create a Follow-Up icon in the selected lead’s Quick Action Tools.
The Schedule Follow-Up popup window opens. The name on the selected lead and the person the lead is assigned to will automatically be populated inside the window.
Accessing the Follow-Up Scheduler through the Lead
Click the queue or workflow that contains the lead for which you would like to schedule a follow-up.The list of new leads lead will open in the Record List Panel on the right. In this example, we are opening a new lead.
Click the lead for which you would like to schedule a follow-up. In this example, we are opening the drr2S1134 lead.
Click the Follow-Up icon in the Action Tools in the Record Details Panel that opens for the selected lead.
The Schedule Follow-Up popup window opens. The name on the selected lead and the person the lead is assigned to will automatically be populated inside the window.
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Completing the Follow-Up Scheduler
Complete the unpopulated fields in the Schedule Follow-Up popup window.
Subject: The default subject is <follow-up type, borrower full name>. You can add your own subject to override the default.
Associated Contact: The name of the lead for the follow-up.
Organizer Name and Email Address: The name and email address of the person who created the follow-up.
External Calendar Invitee(s): The names/email addresses of individuals added to the follow-up through
Outlook integration .Date and Time (required): The date and time of the follow-up. All past dates are disabled.
Start: The scheduled start time for the follow-up.
End: The scheduled end time for the follow-up.
Reminder: The default reminder time of 15 minutes can be changed.
Assigned: If the follow-up is assigned to another user, the user’s name is selected here. This is a permissions-based feature.
Type (required): Select Call, Email, Other, or SMS from the dropdown.
Download Calendar Invite: Option to upload the calendar invitation.
Notes: Any added notes (up to 2000 characters) will appear in the Notes section of the lead.
Add to Calendar: Add the follow-up to your configured iCalendar or Outlook calendar. The follow-up schedule file is automatically downloaded.
Click Update to save the follow-up.
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You will receive a popup reminder prior to the designated follow-up time. |
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Marking Follow-Ups Complete/Incomplete
Follow-ups can be marked complete/incomplete in both the Follow-Ups List and the Calendar.
Via the Follow-Ups List
Place a checkmark in the Complete/Incomplete box to mark a follow-up as Complete.
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Remove the checkmark to change the follow-up status to Incomplete.
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Via the Calendar
Right-click the follow-up in the calendar to open the context menu. Select Completed to mark the follow-up as complete.
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Editing Follow-Ups
Follow-ups can be edited in both the Follow-Ups List and the Calendar. Past follow-ups can also be edited.
Via the Follow-Ups List
Click the pencil icon to edit a follow-up. The Schedule Follow-Up popup window will open to allow edits to be made.
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Via the Calendar
Right-click the follow-up in the calendar to open the context menu. Select Edit to open the Schedule Follow-Up popup window and modify the follow-up.
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Deleting Follow-Ups
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Primary
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Follow-ups can be deleted in both the Follow-Ups List and the Calendar. Deleting a follow-up does not remove the follow-up notes saved in the Notes section of the
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Filter Type of Each Column
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Column Name
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Column Filter Type
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Lead
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Multi+search
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Time
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Date+time
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Phone
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Multi+search
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Status
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Multi+search
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State
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Multi+search
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Created by
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Multi+search
Record Details Panel in inFlow.
Via the Follow-Ups list
Click the Trash icon to delete a follow-up. A green toaster confirms that the follow-up has been completed.
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Via the Calendar
Right-click the follow-up in the calendar to open the context menu. Select Delete to remove the follow-up. A popup window confirming your desire to delete the follow-up opens.
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Scheduling, Editing, Viewing, and Completing Follow-Ups for Other Users
Users may schedule, edit, view, and complete follow-ups for others. This is a permissions-based feature based on branch and role. Users can also edit follow-ups from the calendar. Changes are tracked in Lead History.
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Users must contact Insellerate Support to enable the permissions for this feature. |
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Closed Follow-Ups
If a follow-up is being created for an application that is currently in Open Leads, the application is temporarily removed from the Open Leads queue. The application will be put back into the Open Leads queue 24 hours after the follow-up time has passed. If the follow-up is deleted, the application will be put back into the Open Leads queue immediately.
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Users must contact Insellerate Support to enable the permissions for this feature. |